At Risk Funding User Guide

Change Summary

Overview

At-Risk funding is required in situations where a contractor incurs costs before receiving payment from the government. This can happen in several scenarios:

R&D Funding: Contractors may need to invest significant upfront costs in research, development, and prototyping before the government formally approves the project or releases funds.

Long-Term Contracts with staggered payments: Some government contracts may involve long timelines and spread out over several years. Contractors may need to cover operational expenses and employee salaries during periods when government payments are delayed. 

Competitive Bidding: Contractors often need to invest time and resources in preparing proposals and presentations, without any guarantee of winning the contract. 
Performance-based Contracts: In these contracts, payment is linked to achieving milestones, and missing them may lead to withheld payments or potential penalties.
TechnoMile's Contracts provides a standardized method to create one or more At-Risk funding allocations for any specific Contract and effectively manage the review and approval workflows. This document provides a walkthrough of the At-Risk Funding feature for Contracts.

Prerequisites

Ensure that the TechnoMile Contracts Suite is already installed and configured. The version of this package must be 2025.1 or higher.

Audience

• Contracts Suite Users

Creating At-Risk Funding

1. Login to your Microsoft Dynamics instance.

2. Go to Contracts and open a contract record for which At-Risk Funding needs to be allocated.

3. Click the ellipsis (...) icon, and then click At-Risk Funding. The At-Risk Funding tab opens. 

4. Click + New At-Risk Funding (Contracts).

5. Specify inputs for the fields highlighted below and click Save. The At-Risk Funding record is created. You can create more than one At-Risk Funding record as per your requirement.

Add Team Members

1. In the At-Risk Funding record page, click the Team Members tab. 

2. Click + New Team Member.

3. Select Approver for Role field. Add the Employee to be added and the approval Sequence number and then click Save and Close. A new member with approver role is successfully added to the team. You can add one or more approvers, as required.

4. Go back to the General tab and Save the At-Risk Funding record. 

Approving At-Risk Funding

1. In the General tab of the At-Risk Funding record, click Send for Approval from the Actions menu and then click OK to confirm your action. The Funding record is sent for Approval. An email notifying the same is sent to the approver: 

2. The approver can navigate to the Documents section to view a ny supporting documents before approval. 

   NOTE

   If SharePoint is enabled, documents associated with the At-Risk Funding record are automatically organized and stored in a dedicated folder within the Contract folder.

   Once the approver approves the funding request, the Contract Manager is notified. Once all approvers have approved the funding, the Contract Manager receives the following notification:  When an At-Risk Funding record is approved, the highlighted fields are updated to reflect its approval status. In addition, the Mod Number, Relieved Amount, and Additional Information on Risk Relief fields become visible. 
   

3. To withdraw the request from the approver and update the record, go to the General tab, click Actions, and then select Recall from the list. 

   NOTE

   The Recall option is available only after a request has been sent for approval and is in a Pending status.

4. Enter the recall reason and click Recall. The At-Risk status changes to Not Sent. 

5. Once your funding record is approved, enter the Relieved Amount as per approval, provide any Additional Information on Risk Relief, update the At-Risk Status to Relieved, and then click Save. 

   NOTE

   The Date Relieved field is updated when the At-Risk Status is set to Relieved.

   The value of Current Risk Amount is updated based on the amount relieved, that is, 
   Current Risk Amount = Requested Risk Amount - Relieved Amount. If the funding request is rejected, the Contract Manager is notified. The funding request needs to be modified based on reviewer feedback and approved as per the workflow described above.